By Tracey Henkels, March 6, 2024
Block Parties are a fun and easy way to build community and get to know your neighbors. You may be wondering where in the world you’d even start to plan a neighborhood block party – and I’m here to help! Luckily, the Portland Bureau of Transportation (PBOT) created the “Portland in the Streets” program, which is specifically targeted towards organizing block parties. They received a whopping 956 applications in 2023, the largest in their history! Let’s walk through the steps to planning a successful block party and explore the meaningful impact it can have on your community:
Step 1: Understand the rules and regulations
It’s important to understand how to throw a safe and legal neighborhood party. There are rules around permits, road closures, and safety guidelines to ensure your event is safe and enjoyable for everyone. Some things to consider:
- You must apply for a permit, but luckily the permit is free!
- The event must be free and open to the general public.
- The block party cannot be associated with business or organizations and cannot exceed 100 people at any point.
- It must be on a non-arterial street and classified as “Local Service Traffic.”
- You can find your street classification using PBOT’s Transportation System Plan street classification map.
- It must be on a block that is not part of a bus or transit route.
- It must take place between 9 a.m. and 9 p.m., not to exceed 8 hours per week. This includes setup or cleanup time. (there are additional rules to extend until 9 p.m. – traffic control devices need to be equipped with retro-reflectivity and flashing lights).
- It may span up to 2 blocks but intersections must remain open (note: it will take PBOT longer to review applications to close multiple blocks!).
Step 2: Gather a planning committee
Forming a planning committee with your neighbors can make the process smoother and more enjoyable. Delegate responsibilities such as permit application, logistics, entertainment, and communication. Collaborating with others not only lightens the workload but also builds a sense of community involvement.
This is also a great time to set the intention of your block party. Bock parties provide an opportunity to build stronger relationships, share resources, and support one another. Consider including activities that promote collaboration and sharing, such as a potluck, knowledge-sharing workshop or a community swap meet.
Step 3: Choose a date and time
This is a great time to let your neighbors know that you’re planning a block party. Chat with them and choose a date and time that works for the majority. Check local events calendars to avoid scheduling conflicts and to increase the chances of a higher turnout. You can check the City of Portland’s Events calendar, and Willamette Week has a pretty comprehensive event calendar as well.
Step 4: Apply for and secure permits
You can apply for a block party permit via PBOT’s website here. You’ll need to register for an account with the City of Portland if you don’t have one already (which is fairly quick and easy). The website also includes helpful information on street closures, barricades, and other essential details to make your block party a success.
Step 5: Plan activities and entertainment
You don’t have to have activities and entertainment, but it does make the day more fun and memorable, especially for kiddos. From live music and games to food and drink options (no alcohol sales and/or alcohol consumption on the street), consider the preferences and interests of your neighbors. Perhaps you have a neighbor who plays the guitar, or a gardener who would love to share their knowledge!
Many people also love Block Party Bingo where you make your own bingo cards using one of the free “Human Bingo” templates available online. Fill the squares with questions about your neighbors, such as “rides their bike to work” or “has a vegetable garden”. Then, ask your attendees to find someone who can answer yes to each question and have them sign or initial the corresponding square. The first person to get a bingo wins a prize. It’s a great ice-breaker and conversation starter, can help you discover new things about your neighbors and make new friends.
Step 6: Communicate with your neighbors
By now you’ve already let your neighbors know that you’re planning a block party and settled on a date/time. In fact, PBOT encourages all permit applicants to reach out to neighbors before applying. Once approved, you must notify your neighbors at least 2 days prior to your closure. They even have a flyer you can print and use.
Step 7: Enjoy, share and repeat!
Once you’ve organized a block party, the next will be even easier! You can trade off tasks and rotate the planning committee, try new activities and share what’s working with friends in other neighborhoods so they can be inspired to organize their own.
Organizing a block party is not just about throwing a fun event; it’s about building a stronger, more connected community. The goal is to create an inclusive and meaningful gathering that brings neighbors together in a spirit of camaraderie and support. Through these events, we can create a more vibrant and resilient communities where everyone feels a sense of belonging and shared responsibility.
For more information, visit the Portland in the Streets/Block Party Program website or contact them at: 503-823-4003 // pbotblockparty@portlandoregon.gov.
Tracey Henkels
Principal Broker | Earth Advantage | OR
She/Her
Tracey grew up rooted in the rhythms of her family’s Iowa apple orchard, where rising with the sun instilled a deep work ethic and a grounded, thoughtful approach to life. That Midwestern foundation shapes the values that Tracey brings to her clients: compassionate guidance, perseverance and a commitment to making a difference for the people she serves.
With a degree in Architecture from Iowa State University and six years of experience in the architecture field, Tracey has a keen eye for design and a deep understanding of how homes are built—literally and metaphorically. In 2004, she transitioned into real estate, combining her technical expertise with a passion for helping people find a sense of sanctuary and belonging.
Tracey is known for her integrity, patience, and optimism, making her a trusted advisor and advocate for our clients. She thrives on helping people navigate important transitions, whether buying their first home, selling a cherished property or finding the perfect place to put down long-term roots.
Tracey is deeply connected to her community and is passionate about making a meaningful impact beyond real estate. She serves on the Board of Directors and as Secretary for Partners for a Hunger-Free Oregon (PHFO). She’s been a resident of the Hosford-Abernethy neighborhood in SE Portland since 2002; you’ll often find her in her garden nurturing vegetables and flowers, hosting neighbors and friends, exploring Oregon’s great outdoors, or planning her next travel adventure. Through every step of her clients’ journeys, Tracey embodies the grounded guidance and thoughtful care that define Rooted Realty.
Tracey works as a team, alongside Kelsey Burkett, Broker Licensed in OR. You can read more about them on their website: Rooted Realty.- T: 503-715-6140
- traceyhenkels@gmail.com
